Whatever the occasion, planning an event is no easy task and there are always a lot of moving parts. To say that there is a variety of factors to plan for when putting together an event is an understatement. The venue location, the food, the access to parking, budgetary issues, and much more all come into play when planning an event. One of the most crucial aspects of an event is also going to be the choice to have a professional event host, or emcee, or not.
If you have been wondering if you need an event host, and what to consider before booking an event host – here is everything you need to know!
What is An Event Host
Before getting into the specifics of what to consider, it’s good to lay a foundation for what an event host is. Once you have a clear understanding of an event host, then you can use some specific considerations to find out if it’s right for you.
So what is an event host? Put simply, an event host or, emcee, is a master of ceremonies for your event. This is the person who will move the entire event through its various stages and will act as a guide for the audience that attends. Before you being to think that an event host is simply a tour guide, let’s take a closer look at what that means.
In order to hire the right event host, you want someone who is capable of having mastery over the itinerary for the event, but you also want someone engaging. The job of the event host is not just to notify the audience of different factors pertaining to the itinerary, but to engage the audience and make them feel like a vested part of the experience.
An event host should be just as important as the food and beverage options because there should be a noticeable difference with or without an event host. This isn’t just a person who can speak into a microphone and direct attention, this is someone who will be an integral part of this event and make a memorable impact.
With that being said, let’s look at some considerations.
The Cause of the Event
The first consideration when looking for if you need an event host or what kind of event host you need – is the cause of the event. Is this just a time to celebrate and party? Is it a corporate function? Is it a special occasion like a wedding or anniversary? Is it for a good cause, like a fundraiser for a charity?
All of these questions matter, because they gauge the level of interaction from your audience that you want.
What Does A Succesful Event Look Like?
Ultimately, this comes down to mapping out what you think a successful event would look like.
If you want to raise funds for a good cause and need a charismatic leader who can guide the audience through a fun night of music, speeches, and awareness, then a host that’s captivating and engaging is a must.
At the same time, that could change if you have a more formal, say corporate function. What if there are various pieces that you need to direct an audience’s attention to, then investing in a master of ceremonies who has experience in the corporate world is a great choice.
What Would the Results of The Event Be Like Without a Host?
This is the last thing to consider when it comes to booking an event host. It’s a good question to ask yourself and a good thought experiment to put yourself in. As the person making the event happen, chances are your hands will be full with a hundred other priorities, if you can’t also handle hosting, then it’s a good idea to offload that. If you feel like the vent might be confusing, or disconnected without a centralized master of ceremonies, emcee, or event host, then that’s a sign you need to invest in one and not take the risk.
The event host is meant to make the event better than it could be on its own. This is a key player in making the event a success and someone that you should consider a teammate and a powerful commodity to help you reach your goals. A professional host will have the tools and skills to make the event truly unforgettable. That includes making your life easier.
One of the best ways to know if an event host is worth the investment is to just take inventory of what you are able to give the event you are putting on. If running an event without a dedicated host seems like too much to bite off, then invest in one that can help make your event as successful as possible.